On the Payroll / Payroll Month End Menu
         select #1 - Print Month Check Register, Labor Distr, Journal Entries.
 

This selection has three functions:                1. Print a Month End Check Register

                                                                         2. Print a Month End Labor Distribution Report

                                                                         3. Print a Payroll Journal Entry Listing and Create Journal                
                                                                             Entries for Updating the General Ledger

1. PRINT MONTH END CHECK REGISTER

 

The MONTH END CHECK REGISTER is the first step in balancing your month's work to
the MONTH END CLOSING you are about to do. The best check to verify that ALL the Month's
work has been included is to MATCH THE CONTROL TAPE you took in the 1st Step on
TOTAL OF NET PAYS from ALL PAYROLL REGISTERS for the Month, to the GRAND TOTAL
NET PAY at the bottom right of this Report.

This should be done using the Start: Screen Option, since there is no need to go further
until this Proof has been accomplished.

After balancing the Print Screen Total you need to Print the Report on the PRINTER for the
hard copy printout for your AUDIT TRAIL. You cannot move to the next Report until you do
Start: Printer operation.

A. Enter Parameters

1. Enter CHECK DATES FROM. (required)

This date is the START OF THE PERIOD during which PAYROLL CHECK RUNS will
be included on this Month End Check Register.

If you enter a DATE in a CLOSED MONTH you'll get a Message Box  WARNING.
You CANNOT include Dates in a CLOSED MONTH.

2. Enter CHECK DATES THRU. (required)

This date is the END OF THE PERIOD during which PAYROLL CHECK RUNS will
be included on this Month End Check Register.

VERIFY BOTH DATES since this Accounting Report is part of your Audit Trail.

3. NEW PAGE AT NEW EMPLOYEE?  Check Box

Click on this Check Box if you want each NEW EMPLOYEE to START PRINTING on a NEW PAGE.
This is useful if you are keeping copies of this Report in Employee Folders.

4. PRINT MONTH TOTALS ONLY, NO CHECK DETAIL? Check Box.

If you want EMPLOYEE TOTALS ONLY with NO WEEKLY DETAIL, Click on this
Check Box. Use this for your PROOF TOTAL Run.

It is recommended that you NOT USE THIS FEATURE for your Final Audit Trail
Copy, since you need a listing of ALL DETAIL CHECKS WRITTEN during the Month..

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Display for PROOF TOTALS.
(Be sure to do a PRINTED REPORT to get your AUDIT TRAIL Report).
 
Use the Start: Printer Button to a get a printed  MONTH END PAYROLL CHECK REGISTER,
and to go to the next Step in the Closing, the Month End Labor Distribution Report.

Use Exit to Return to the Menu without printing the Report.
 

2. PRINT MONTH END LABOR DISTRIBUTION REPORT

 

The MONTH END LABOR DISTRIBUTION REPORT is the next step in balancing your month's
work to the MONTH END CLOSING. The next check to verify that ALL the Month's work has
been included, is to MATCH THE CONTROL TAPE you took on TOTALS POSTED TO JOB COST
from ALL LABOR DISTRIBUTION REPORTS for the Month, to the GRAND TOTAL JOB PAYROLL
COST at the bottom right of this Report.

This should be done using the Start: Screen Option, since there is no need to go further
until this Proof has been accomplished.

After balancing the Print Screen Total you need to Print the Report on the PRINTER for the
hard copy printout for your AUDIT TRAIL. You cannot move to the next Report until you do
Start: Printer operation.

A. Enter Parameters

1. NEW PAGE AT NEW JOB Check Box Option

Click on this Check Box if you want each NEW JOB to START PRINTING on a NEW PAGE.
This is useful if you are filing Month End Labor Distribution Reports in Job Folders.

2. PRINT DETAIL Selection                (you must select one option)

Select Print Total Detail if you want EVERY JOB LABOR COST TRANSACTION for the Month
to print out.

Select Print Cost Code Totals only if you want SUMMARY TOTALS by COST CODE and by JOB.

Select Print Job Totals only for Total Hours and Labor Cost for each Job with NO OTHER
DETAIL BREAKDOWN.

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Display for PROOF TOTALS.
(Be sure to do a PRINTED REPORT to get your AUDIT TRAIL Report).
 
Use the Start: Printer Button to a get a printed  MONTH END LABOR DISTRIBUTION REPORT,
and to go to the next Step in the Closing, Create Journal Entries & Print Listing..

 
3. CREATE PAYROLL JOURNAL ENTRIES and PRINT JOURNAL ENTRY LISTING
 

The FINAL STEP in the PRINT PAYROLL CLOSING REPORT Step is to Create Journal
Entries and Print a JOURNAL ENTRY LISTING.

You can do a PROOF run using the Start: Screen Option. If the TOTAL DEBITS and CREDITS
equal then the Journal Entries are ready to be posted in the next Step.

After balancing the Print Screen Total you need to Print the Report on the PRINTER for the
hard copy printout for your AUDIT TRAIL. You cannot return to the Menu until you do
Start: Printer operation.

A. Enter Parameters

1. (There are NO PARAMETERS for this operation)

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Display for PROOF TOTALS.
(Be sure to do a PRINTED REPORT to get your AUDIT TRAIL Report).
 
Use the Start: Printer Button to a get a printed  PAYROLL JOURNAL ENTRY LISTING,
and RETURN TO THE MENU.