On the Payroll \ Quarter End Menu select #5 - Print an Historical Certified Payroll

         This selection will print the CERTIFIED PAYROLL REPORT. from PAST PAYROLL RECORDS.

         (Note: To print Certified Payroll Reports from CURRENT PERIOD PAYROLL RECORDS
                                  see  #9 on the Run a Payroll Menu.)

A. Verify and Enter Parameters

1. Look at  CHECK DATE and WEEK ENDING DATE.

If this is the Pay Run that you want a Certified Payroll Report for, then you need to go back
to the RUN A PAYROLL Menu and use #9 to print the Report. Otherwise you need to fill in
the below listed History Report Options.

 2. Enter History Report Options.

a. For Job -              If NOTHING ENTERED HERE it will print ALL JOBS marked for
                                   Certified Payroll in Job Master Record. To print ONE JOB ONLY,
                                   Enter that JOB CODE in this box.

b. Dates FROM - You MUST enter a BEGINNING CHECK DATE here.

c. Dates THRU - You MUST enter an ENDING CHECK DATE here.
                             PLEASE NOTE: ALL PAYROLL RECORDS with Check Dates that fall
                             between these dates will be COMBINED into one Certified Payroll Report.
                             This can be helpful if you ran MORE THAN ONE PAYROLL in a week.

3. Select Check Box Options.

a. Print Idle Jobs - Will print ALL JOBS marked for Certified Payroll in Job Master Record
                                   even if there is NO ACTIVITY FOR THIS PAY PERIOD (prints zero
                                   report). With Check Box OFF NO ACTIVITY JOBS are SKIPPED.

b. Print Race on Report - Will print Employee's RACE below Craft Description

c. Print Fringe Rates on Report - Creates a line at bottom of each Employee's record
                                                            that prints each FRINGE RATE used calculate Fringes.

d. Apportion Check Totals by Gross % - The bottom line for each employee shows Earnings
                                                                         Taxes and Deductions for the Week. If this box is
                                                                         checked all these amounts will be for WORK
                                                                         PERFORMED ON THIS JOB ONLY. Otherwise, the
                                                                         amounts will be TOTAL WEEKS PAY on ALL JOBS.

e. Print Craft Code Entries only - Check this box to ONLY INCLUDE EMPLOYEES who have a
                                                            CRAFT or UNION CODE in their Employee Master Record.
                                                            Use this feature to EXCLUDE MANAGEMENT PEOPLE
                                                            from Report. Just make sure they have NO CRAFT CODE.

f. Print Document after job - Check if you want the CERTIFICATION DOCUMENT to print after
                                                    the Report is printed. (If this is checked, Input Boxes for the
                                                    DOCUMENT SIGNERS NAME and TITLE will appear)

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Preliminary Review of the
Report, or to to verify an Input Data Correction. BEFORE LEAVING THIS PROGRAM BE
SURE to use the Start: Printer Button to a get a printed CERTIFIED PAYROLL REPORT.