On the Accounts Payable / A/P Month End Menu
             select #6 - Print MONTH END GL Account AND Journal Entries
 

This will print the MONTH END GENERAL LEDGER ACCOUNT REPORT and JOURNAL ENTRY LISTING .
 

This selection has two functions:                1. Print a Month End G/L Account Distribution Report

                                                                         2. Print an A/P Journal Entry Listing and Create Journal                
                                                                             Entries for Updating the General Ledger

 
1. PRINT MONTH END GENERAL LEDGER ACCOUNT DISTRIBUTION REPORT

 

The MONTH END G/L ACCOUNT DISTRIBUTION is the first step in balancing your month's work to
the MONTH END CLOSING you are about to do. The best check to verify that ALL the Month's
work has been included is to MATCH CONTROL TAPES of TOTAL INVOICES from ALL A/P
INPUT REGISTERS and TOTAL CHECKS & TOTAL PAID from all A/P CHECK REGISTERS, to the GRAND TOTALS at the bottom of this Report.

This should be done using the Start: Screen Option, since there is no need to go further
until this Proof has been accomplished.

After balancing the Print Screen Total you need to Print the Report on the PRINTER for the
hard copy printout for your AUDIT TRAIL. You cannot move to the next Report until you do
Start: Printer operation.

A. Enter Parameters

 
1. PRINT MONTH FROM Input Box                (Required)

Enter the MONTH BEGINNING DATE for the Month being CLOSED.

Activity PRIOR TO THIS DATE will be EXCLUDED from this Report.

2. PRINT MONTH THRU Input Box                (Required)

Enter the MONTH ENDING DATE for the Month being CLOSED.

Activity AFTER THIS DATE will be EXCLUDED from this Report.

 
3. TOTALS ONLY Check Box

Click on this Check Box if you DO NOT want INDIVIDUAL INVOICES to print, ONLY
JOB and G/L ACCOUNT TOTALS. DO NOT USE on your FINAL AUDIT TRAIL print run.

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Display for PROOF TOTALS.
(Be sure to do a PRINTED REPORT to get your AUDIT TRAIL Report).
 
Use the Start: Printer Button for a printed  MONTH END GENERAL LEDGER ACCOUNT REPORT,
and to go to the next Step in the Closing,  Create Journal Entries & Print Listing

Use Exit to Return to the Menu without printing the Report.
 

2. CREATE ACCOUNTS PAYABLE JOURNAL ENTRIES and PRINT JOURNAL ENTRY LISTING
 

The FINAL STEP in this ACCOUNTS PAYABLE CLOSING REPORTS Step is to Create Journal
Entries and Print a JOURNAL ENTRY LISTING.

You can do a PROOF run using the Start: Screen Option. If the TOTAL DEBITS and CREDITS
equal then the Journal Entries are ready to be posted in the next Step.

After balancing the Print Screen Total you need to Print the Report on the PRINTER for the
hard copy printout for your AUDIT TRAIL. You cannot return to the Menu until you do
Start: Printer operation.

A. Enter Parameters

1. (There are NO PARAMETERS for this operation)

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Display for PROOF TOTALS.
(Be sure to do a PRINTED REPORT to get your AUDIT TRAIL Report).
 
Use the Start: Printer Button to a get a printed  ACCOUNTS PAYABLE JOURNAL ENTRY LISTING,
and RETURN TO THE MENU.