On the Job Cost / Misc Job Cost Menu make Selection #2 - Print and Update Misc Job Costs.

This selection will print the MISC. JOB COST ENTRIES  REGISTER.

A. Enter Parameter

1. Enter ACTIVITY DATE.

This date is VERY IMPORTANT. It determines in WHAT MONTH these Misc. Job Cost Entries
will be POSTED TO THE GENERAL LEDGER. You cannot enter a DATE in a CLOSED
MONTH. If you do you'll get a Message Box WARNING, and be forced to re-enter the
Activity Date.

 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Preliminary Control Total
Check, or to to verify an Input Data Correction. BEFORE LEAVING THIS PROGRAM BE
SURE to use the Start: Printer Button to a get a printed MISC. JOB COST ENTRIES REGISTER
for your AUDIT TRAIL. To do the UPDATE OF DATA FILES you MUST USE the Start Printer
Button. After the Report finishes printing you will see the UPDATE SELECTION BOX
pictured below

C. Balance Control Totals.

Use CONTROL TOTALS to balance to the TOTAL MONEY AMOUNTS and TOTAL HOURS
at the end of this Report.

If the amounts are OUT OF BALANCE compare ENTRIES to the Report to find the error.
Return to ENTER MISC. JOB COSTS to correct the mistake. Then repeat this step.

 
D. Update Job Cost and General Ledger.

After the Report has finished printing you will see the UPDATE TOTALS & SELECTION
BOX pictured below:

 
If Corrections are required Click on CANCEL Button to RETURN TO THE MENU.

If the Report Totals balance to your Control Totals, then Click on the UPDATE Button
to complete the process. After Files are updated you'll see a Message Box saying
that the UPDATE IS COMPLETE.

The FINAL REPORT that prints is your JOURNAL ENTRY LISTING. They are listed in
G/L ACCOUNT Sequence, with Account #, Activity Date, Reference Code &  Description
(generated by the program), Job Code, Total Job Status Flags, and DEBIT or CREDIT
Amount.

At end of the Report are DEBIT and CREDIT TOTALS and a SUMMARY BY GL ACCOUNT
that lists EACH GENERAL LEDGER Account Number and Name with AMOUNTS
DEBITED or CREDITED.

                                         This is the end if the Misc. Job Cost Process.