On the A/R and Billing / Enter A/R Activity Menu
          select #5 - Print and Update Cash Receipts.
 

This selection will print the A/R CASH RECEIPTS REGISTER.

A. Enter Parameters

1. Enter DEFAULT ACTIVITY DATE.

This date is VERY IMPORTANT. It determines in WHAT MONTH these A/R PAYMENTS
will be POSTED TO THE GENERAL LEDGER. You cannot enter a DATE in a CLOSED
MONTH. If you do you'll get a Message Box WARNING, and be forced to re-enter it.

This DEFAULT ACTIVITY DATE will be used in every Invoice Record in this batch EXCEPT
those that have an OVERRIDE ACTIVITY DATE entered in the PAYMENT INPUT.
 

2. Enter DEFAULT DEPOSIT DATE.

This DEFAULT DEPOSIT DATE will be used in every Invoice Record in this batch EXCEPT
those that have an OVERRIDE DEPOSIT DATE entered.
 
This is the DATE OF DEPOSIT into your Bank Account. It is VERY IMPORTANT in
RECONCILING YOUR BANK ACCOUNT.
 

B. Select Print Option                      Note: Click on FILES at top left for Printer / Font Setup

Use the buttons in the box at bottom to select Print Destination.

You can use the Start: Screen Button to print to the Screen for a Preliminary Control Total
Check, or to to verify an Input Data Correction. BEFORE LEAVING THIS PROGRAM BE
SURE to use the Start: Printer Button to a get a printed A/R CASH RECEIPTS REGISTER
for your AUDIT TRAIL. To do the UPDATE OF DATA FILES you MUST USE the Start Printer
Button. After the Report finishes printing you will see the UPDATE SELECTION BOX
pictured below
 

C. Balance Control Totals.

Use the CONTROL TAPES you made in the PREPARE INVOICES & PAYMENTS step to
balance to the TOTAL MONEY AMOUNTS at the end of this Report.

If the amounts are OUT OF BALANCE compare CUSTOMER CHECKS to the Report to
find the error.Return to ENTER CASH RECEIPTS to correct the mistake.
Then repeat this step.
 

 
D. Update Accounts Receivable and Job Cost.

After the Report has finished printing you will see the UPDATE TOTALS & SELECTION
BOX pictured below. Click on Data Windows & Buttons for explanation:

 
After the files are updated, the A/R Payments Input File is EMPTIED for the next A/R
Cash Receipts Run, and the below Message Box is displayed.:

                                                         
 
                                   This completes the A/R Cash Receipts process.