There are 3 uses for this program:

         A. Enter a DATE CLOSED for a Total Job Status Project

         B. Enter a COST OVER / UNDER RUN Dollar Amount

         C. Enter an OVERRIDE for CONTRACT or BUDGET Amounts

(To make any other ADJUSTMENTS to Total Job Status enter a G/L JOURNAL ENTRY to change
BILLINGS, RECEIPTS, COSTS or PAYMENTS).

On the General Ledger / Total Job Status Menu make
         Selection #1 - Job Status Dates Closed and Contract/Budget Overrides.

The Window that appears is a DIRECT GRID ENTRY SCREEN where you can find the Record
you want to change, Click on it, then make the change directly on the Screen. Job Code and
Job Description are at far left followed by the Input Fields described below:

After making your entries, Click the EXIT Button. Your changes will be stored and you will
return to the Menu.
 

A. Date Closed

This first Entry field is for the JOB CLOSE DATE, which causes the following:

         1. Work in Process PERCENT COMPLETE is forced to 100%.

         2. Job will be excluded from OPEN JOB REPORTS and included in CLOSED JOB REPORTS.

         3 Job will be DROPPED from Total Job Status File as part of FISCAL YEAR END PROCESS
            (if CLOSING DATE is PRIOR TO New Fiscal Year Start Date).
 

B. Cost Over / Under Run

This field is ONLY used for PERCENT OF COMPLETION FINANCIAL REPORTS.

The amount in this field represents the DOLLARS OVER OR UNDER BUDGET that Project
Management estimates at a given time (the Date used for the WORK IN PROCESS REPORT).

This entry affects only one Report, the Work in Process Report. But this Report CREATES
JOURNAL ENTRIES to ADJUST SALES based on OVER or UNDER BILLINGS computed
on the Report.

The ONLY EFFECT of this entry on the Report is to CHANGE THE PERCENT COMPLETE
COMPUTATION. Percent Complete, of course, affects Over & Under Billings, which affects
the Journal Entries, and ultimately, the bottom line.

 
C. Override Contract and Budget Amounts

1. Override Contract

Original Contract is usually entered during Initial Job Setup. Changes to the Contract are
normally entered as Change Orders, so that the Original Contract Amount is preserved.

To make a CHANGE to the Original Contract Amount, enter the new value in this field.

2. Override Adjustments to Contract

Adjustments to Contract are normally posted to this field in the Total Job Status Record via
Change Contract Entries.

To make a CHANGE to the ADJUSTMENTS TO CONTRACT Amount, enter the new value
in this field.

3. Override Budget

Original Budget (Estimate) is usually entered during Initial Job Setup. Changes to the Budget are
normally entered thru Change Orders, so that the Original Budget  Amount is preserved.

To make a CHANGE to the Original Budget Amount, enter the new value in this field.

4. Override Adjustments to Budget

Adjustments to Budget are normally posted to this field in the Total Job Status Record via
Change Order Entries.

To make a CHANGE to the ADJUSTMENTS TO BUDGET Amount, enter the new value
in this field.