Commonly Used Tools

Windows was not originally designed for a PRODUCTION DATA ENTRY ENVIRONMENT, rather for ease of learning for New Users, for Point & Shoot Games, and other "fun stuff".

Now the soldiers in the trenches of the Data Entry battles are trying to use this wonderful tool, and we are finding that traditional "Windows Ways" are coming up dreadfully short when trying to pump 600 Invoices through the System in a month.

So we went back to the Programming Design Boards and came up with a compromise that will allow the DOS veterans to get their work done FASTER, and the New Users can Point & Click with the greatest of ease.

FOR DOS KEY ENTRY USERS, Please read on, some very USEFUL information follows:

A. Process to ENTER A RECORD. (If necessary click on Switch to Add for Empty Screen)

1. Key data into field.

2. Press ENTER key to move to the next field.

3. Skip a field with NO ENTRY by pressing ENTER key.

4. When ALL FIELDS have been entered Click on ADD Button to store Record (hint: After using mouse to put pointer on Add Button, LIFT UP mouse and put at right of keyboard next to Numeric Key Pad. If you don't move the mouse you can just tap on the left button like a key to Store each Record).

Note: Below is a Drop Down List Box. To make an entry here you'll have to Click on the Down Arrow at the right side of the Box.

B. Process to GO BACK AND REKEY a Field.

1. To go BACKWARDS to the PREVIOUS FIELD press the UP ARROW key.

2. Repeat above until you reach the field you want to change and the CURSOR is flashing at right of data in that field..

3. Reenter the field. As you start keying, the old value will be erased automatically..

C. Process to GO BACK AND CORRECT a Field.

1. To go BACKWARDS to the PREVIOUS FIELD press the UP ARROW key

2. Repeat above until you reach the field you want to change and the CURSOR is flashing at right of data in that field..

3. Move the CURSOR with the LEFT ARROW key until it is flashing at LEFT of the CHARACTER you want to CORRECT.

4. Use DELETE key to erase Incorrect character. Then key desired replacement.

D. Process to CORRECT a YELLOW BOX Field. (These are KEY FIELDS and cannot be directly changed after being stored).

1. With Record on Screen in EDIT MODE, Click on Switch to Add Button

2. Press F2 Button to DUPLICATE Previous Record (the one you want to change).

3. Use ENTER to get to the YELLOW BOX field you want to change.

4. Rekey the field and VERIFY on the Screen.

5. Click on ADD Button to add corrected record to the file.

6. Click on Switch to Edit Button, then Go Find to find the ERROR RECORD and bring it up on Screen.

7. Click Delete Off button, then Delete to REMOVE Error Record from file. Now Click Delete On button to turn off Delete function

Key Usage Summary

Enter	Move Cursor to beginning of NEXT FIELD
Up Arrow	Move Cursor back to rightmost position in PREVIOUS FIELD.
Left Arrow	Move Cursor 1 character to LEFT within a field.
Right Arrow	Move Cursor 1 character to RIGHT within a field.
Delete	Delete Character at RIGHT of Cursor and move remaining data 1 position left.
Backspace	Delete Character at LEFT of Cursor and moves Cursor LEFT.
Keyboard	Always in INSERT MODE. Any character key struck will insert that character at Cursor position and move remaining data 1 position right.
F1	Duplicate DATA FROM PREVIOUS RECORD for THIS FIELD, then skip to the next field. (like DOS Insert key)
F2	Duplicates DATA FROM PREVIOUS RECORD for ALL FIELDS (use if records have MUCH similarity, then make changes).
F8	Switch to ADD/EDIT (same as clicking the SWITCH TO ADD or SWITCH TO EDIT Button).
F11	Read the Previous Record (same as clicking the PRIOR Button).
F12	In EDIT MODE, Read the NEXT Record. (same as clicking the NEXT Button). In ADD MODE, Store THIS Record. (same as clicking the ADD Button).
(Note)	Down Arrow and Insert keys are NOT USED.