This Menu appears in all INPUT FILES and most HISTORY and MASTER Files.

 

         It is used to find a SPECIFIC RECORD in the file or a GROUP OF RECORDS that

         share some common attributes (all Employee Master Records with Insurance Deduction).

 

         There are 3 steps required to use the FILTER FUNCTION.

 

         1. Prepare Fields to Search On

            After clicking on this item you will see a BLANK RECORD FORM on the Screen.

             Enter the data exactly as in the record you are trying to find:

 
               Example: to find a Pay Check Record for George Smith on 12/11/98 enter,

                         Employee Code: SMITG

                         Check Date: 12/11/98

 
              Example: to find ALL Customers who are marked for Statements in Customer Master,

                         Click on Check Box for PRINT STATEMENT
 

         2. Start Filtering File

 

              Click on Filter Menu again, then Click on Filter:Start Filtering File:

 

              The FIRST RECORD that matches the data you entered above will appear on the Screen.
 

                If there is NO MATCH in the File you will see the LAST RECORD in the File with a Message

                Box for FILE END. (In LARGE FILES this process may take some time).

 

                 To get ADDITIONAL MATCHING RECORDS use the NEXT button in the Control Panel.

                 After ALL MATCHING RECORDS have been displayed, the LAST RECORD in the File will

                 appear with its Message Box. (You can move BACKWARDS among MATCHING RECORDS

                 by using the PRIOR Button).

 

 

         3. Stop Filtering File                

 

            Use this function to TURN OFF the the FILTER FUNCTION and return to normal EDIT MODE.

               If you do not do this step, the Filter Function will AUTOMATICALLY TURN OFF when you

               Return to a Menu.