Operation Check List for Payroll End of Quarter

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

  ____     1. SAVEDATA Backup has been done.

 

  ____     2. Prepare for Quarter-end.

                   - Collect ALL Payroll Month-end Check Registers printed during the current quarter.

                   - Run an adding machine tape of total earnings, Federal, State, FICA and Local taxes

                     withheld, and Other Deductions or Additions.

                   - Get PREVIOUS QUARTER report. (Ignore if this is the FIRST QUARTER.)

                   - Go to Payroll Quarter End Reports Menu.

 

  ____     3. Print the Quarter Earnings Report.

                   - Check FROM and THRU CHECK dates carefully. ALL Check Register totals WITHIN

                      AND INCLUDING THESE DATES will appear on the report.

                   - Check that totals on the QUARTER EARNINGS REPORT equal your adding machine tape.

                   - Check that PRIOR totals on the CURRENT QUARTER report equal the YEAR-TO-DATE totals

                     on the PREVIOUS QUARTER report. (Prior should be zero if this is the FIRST QUARTER.)

 

  ____     4. Print FORM 941 Report.

 

  ____     5. Print State & Federal Unemployment Reports.

                   - State Reports based on Unemployment State Code in individual employee master.

                 

  ____     6. Quarter Ending Payroll: Drop Old Records

                  - ALL records in the UNION CRAFT and WORKER'S COMP HISTORY Files with a date

               OLDER than the PRESERVE HISTORY Start Date will be dropped from the File.