Operation Check List for Equipment Cost

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

 CURRENT PERIOD PROCEDURE

 

 ____     1. Add New Equipment records to Equipment Master File or make changes to existing

                   records, if necessary.

 

Opt.___  2. Enter EQUIPMENT RATE ANALYSIS records if you want the system to compute Equipment

                   Rates. Print the Equipment Rate Analysis to compute the rates and move them to the

                   Equipment record.

 

Opt.___  3. Print new list of Equipment. (Use File Menu - Print - in Equipment Master Record).

 

 ____     4. Prepare Equipment Usage Data for Input

                   - Assign Equipment Code, Job and Cost Codes on each entry.

                   - Run adding machine tape with Grand Total for hours, days, weeks and months for

                     all Equipment Use being entered.

 

 ____     5. Enter Current Equipment Usage Data.

                   - Verify Equipment, Job Name and Cost Code Description as they are entered.

 

  ____     6. Print Current Period Equipment Usage Report and UPDATE Job Cost.

                   - Activity Date controls the Accounting Period in which this cost will appear.

                   - Compare Grand Totals on the Report for Hours, Days, Weeks, and Months with the tape.

                 

  ____     7. If Report is correct, UPDATE Job Cost with the Equipment Usage printed on the report.

 

 MONTH END PROCEDURE  

 

  ____     1. Run an adding machine tape of total Use and Ownership Costs from all Equipment

                   Usage Reports run during the month.

 

  ____     2. Print Month End Equipment Usage Summary.

                   - Verify that control tape totals match the Grand Totals for Use and Ownership

                     Costs on the Report and review the Report for accuracy.

 

  ____     3. Merge Equipment Journal Entries to General Ledger Detail.