Operation Check List for Payroll End of Month

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

  ____   1. Collect ALL Payroll Check Registers printed during the reporting month.

                  - Run an adding machine tape of total NET PAY.

 

  ____   2  Collect ALL Labor Distribution Reports printed during the reporting month.

                  - Run an adding machine tape of TOTAL COSTS.

 

  ____   3. Go to Payroll Month-End Reports Menu. Print Check Register, Labor Distribution,

                     and Journal Entries.

                  - CHECK date FROM and THRU are PRE-LOADED and should not be changed for

                routine processing.

 

  _____  4. Compare totals on the CHECK REGISTER with totals on the adding machine tape run

                    in Step 2. If they don't MATCH, stop and correct the problem before continuing.

 

Opt.___  5. Print Checks by Check Number.

 

  ____    6. Compare totals on the LABOR DISTRIBUTION with totals on the adding machine tape

                   run in Step 3. If they don't MATCH, stop and correct the problem before continuing.

 

 

  ____    7. Print JOURNAL ENTRIES and make sure Debits and Credits balance.

 

  ____   8. CLOSE THE MONTH - Merge PAYROLL JOURNAL ENTRIES to G/L.

                   - Verify the date on the screen to make sure that the month being merged is correct.

 

Opt.___ 9. Print UNION DEDUCTIONS REPORT.

                  - Check report totals against the adding machine tape taken in Step 2.

 

Opt.___ 10. Print CITY TAX REPORT

                  - This report can be run MONTHLY and QUARTERLY depending on when you have to report

                    City Income Taxes. Indicate in Check Boxes in Local Tax Master if Monthly or Quarterly.

                  - Check that report totals equal city tax total on adding machine tape taken in Step 2.

 

  ____   11. Print STATE INCOME TAX REPORT.

                  - Check the State totals against the adding machine tape run in Step 2.

 

Opt.___ 12. Print EEO REPORT, if required.

 

  ____   13. Print WORKMEN'S COMP REPORT.

 

Opt.___ 14. Print SCHOOL TAX  REPORT, if required.

 

Opt.___ 15. Print CUSTOM DEDUCTION REPORTS, if required.

 

  ____   16. ALL reports have been checked to make sure they agree with adding machine tape totals.