Operation Check List for General Ledger                  

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

    Go to GENERAL LEDGER MENU.

 

  ____   1. Make sure you have CLOSED Payroll, Accounts Payable and Accounts Receivable for
             THIS MONTH.
 

Opt.___ 2. If you use the percent complete method of accounting, go

             to the Total Job Status section of the General Ledger and

             print a WORK IN PROCESS report, to establish your

             over/under billed amounts for the adjustment to sales

             journal entry.

 

  ____   2. Assemble transactions that are to be entered as Misc. Journal entries.

                   - Assign a reference number and a Debit and Credit Account to each.

                   - Assign Job Number, if any.

                   - Run Control Tape Total of all entries to be made.

 

  ____    3  Enter Misc. Journal Entries.

                   - Any transaction which did not flow automatically from payroll, A/P or A/R, such as

                      transfers from bank accounts, depreciation, etc.

                 

  ____    4. Print and Update  Journal Entries.

                   - Make sure ACTIVITY DATE falls within the Month you are CLOSING.

                   - Compare Report total to Control Tape total and make sure Journal Entries BALANCE.

 

Opt.___   5. Print General Ledger Trial Balance.

 

Opt.___   6. Print General Ledger Detail.

 

Opt.___   7. Print General Ledger Detail.by JOB RANGE.

 

  ____     8. Print Financial Statements
              a. Select BALANCE SHEET and enter Month End Date, then Print.

              b. Select INCOME STATEMENT and Print.

 

Opt.____ 9. Print Budgeted Accounts.