Operation Check List for Accounts Receivable End of Month

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

  ____     1. Month-end SAVEDATA Backup has been done.

 

  ____     2. Run an adding machine tape of ALL Invoice Input Registers, including those for

                      AIA Billing and T&M Billing invoices, printed during the month.

 

  ____     3. Run an adding machine tape of ALL Payment Registers printed during the month.

 

  ____     4. Print Aged A/R BY CUSTOMER Report.  Review Past Due Invoices for determining

                Interest by Customer.

 

  ____     5. Confirm that LAST MONTHS Aged A/R Report PLUS total in #2, MINUS total in #3 EQUALS

                New Aged A/R BALANCE.

 

Opt.____ 6. Print Aged A/R BY JOB Report.

 

Opt.____ 7. Create Interest on Past Due invoices for specified customers only.

                   - Interest is computed based on DATES ENTERED in Program Parameters

                AND Check Box in Customer Master Record..

                 

  ____     8. Print Current Month Activity By Invoice.

                   - Compare A/R Billings and Invoice Summary by Transaction Code to tape total of

                      invoices entered.

                   - Compare A/R Payments and Payment Summary by Bank to tape total of cash received.

 

  ____     9. CLOSE THE MONTH: Merge A/R Journal Entries to the General Ledger.

                 (Note date of last Closing in Verification Window).

 

 

Opt.____10  Print Statements for specified customers only.

 

Opt.____11  Print Sales by Location Report (for Sales Tax purposes).

 

Opt.___  12 If you wish,Weekly Invoice and Check Register can be discarded,

                and Month-end Reports saved for Audit Trail.