Operation Check List for AIA Billing                    

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

            1. To set up a new Billing, go to AIA BILLING MENU.

 

    _______    - Click on AIA Job Maintenance, then ADD A NEW JOB. Enter the Job Code

                     (If it does not exist in Job Cost use the Windows Menu to ADD the Job to Job Cost).

                     Fill in AIA Master Record information, then ADD the Record.

 

    _______    - Enter Job Line Items. Use Add New Items Button to bring up LINE ITEM WINDOW.

                     Click OK until all items are entered, then click cancel and Exit.

 

    _______    - Print List of Jobs to verify input. Click on AIA Billing, select Job Code, then click on

                     PRINT A REQUEST SHEET to print the Line Item List for verification.

 

 

            2. For payment applications, you can enter either Work-in-Place $'s & Stored Material

               OR Percent Complete and Stored Material.

 

                  - Click on AIA Billing, then select the Job you want to bill. Click ENTER AN APPLICATION.

                    Then click NEW or MODIFY application. Fill in required dates and retainage info.

                     Now click on the Line Items you want to bill and enter Percentages or Dollars.

 

    _______    - CHECK APPLICATION INFORMATION CAREFULLY for the Job Code entered.

                               - Enter the percent complete OR dollar values for each line item which had work

                           performed.

 

       

            3. Print Payment Applications

 

                  - After all billing information is entered, click SAVE AND PRINT SCREEN to VERIFY

                     that the Billing is correct.

 

    ______      - Prior balances will ONLY be updated with the current application

                          IF Cover Sheets are printed AND IF you Click the UPDATE? YES Button.

                       - Check all printed information carefully.

 

                       - If everything is correct, update the previous totals AND the YOU MAY select to update A/R

                   Input and print an A/R Input Register with this application.