Operation Check List for Accounts Payable Payment

 

 Date: _________________      User Name: ________________________________

 

   (User Initial when Complete)

 

    GO TO A/P CHECKS / CURRENT REPORTS MENU

 

 ____     1. Print Aged A/P Trial Balance.

                   - Leave End of Month Box UNCHECKED.

                   - Enter Current Date as Aging Date.

 

 ____     2. Verify Open Accounts Payable Total.

                   - The grand total on the LAST Aged A/P report PLUS the total of all subsequent

                     INVOICE REGISTERS, LESS the total of all subsequent CHECK REGISTERS, should

                     equal the grand total on this report.

 

 ____     3. Select Invoices to be Paid one of two ways:

                   a. Automatic Selection based on Due Date in Invoice Record.

                   b. Manual Selection of Invoices to be Paid from an on-screen list of open invoices.

                      (can also be used to unmark invoices which were automatically selected)

 

 ____     4. Print Invoices Selected for Payment.

                   - Review report to see that all invoices desired for payment are included.

                   - CHECK REPORT FOR ERROR MESSAGES or negative check amounts.

 

 ____     5. Print Checks.

                   - Enter Check Date and first check number and VERIFY.

                   - Make sure that the number on the FIRST check that will print corresponds with the

                     one entered on the screen. The number will automatically increment.

             - If other than Main Cash Account, select the CASH ACCOUNT to be credited.

 

Opt. ___ 6. Apply Manual Checks to Open A/P Invoices.

             - Enter Check Information (Vendor, Check #, Check Date, & Check Amount)

             - After pressing START, select Invoices from the list that will be marked as paid.

 

 ____     7. Print Check Register.

                   - Print a check register each time checks are printed as well as for ALL prepaid check

                     dates entered thru Manual Entry of Prepaid Checks (above step)..

 

Opt. ___ 8. Print Lien Waivers (if required).

             - Choose Lien Waiver Formats

             - Enter Check Dates From and Thru & Print Date.

             - Select Payments that require a Lien Wavier Printout.