A. For ALL INVOICES and CREDITS:

1. Flag Invoices & Credits for NEW CUSTOMERS and ADDRESS CHANGES.

2. Highlight Invoice Number & Invoice Date and determine Due Date.
    If a Sales Location needs to be Overridden make note on Invoice.

3.Highlight Gross Amount and Discount percentage or amount, if any.

4. If INVOICE has ALREADY BEEN PAID note Check Number and Check Date.
  (note: Check Date must be in a month that has NOT been closed).

5. Determine TYPE OF TRANSACTION for proper G/L Account Numbers.
    If an Invoice has an Amount that needs to be CREDITED to an OTHER
    G/L Account, determine the Account Code and note it on the Invoice.

6. Run an Adding Machine Tape on the GROSS AMOUNT of all Invoices & Credits.

 
B. For all Invoices & Credits CHARGED TO A JOB. (in addition to the above...)

7. Assign JOB CODE .

8. Highlight RETAINAGE Amount , if any.
 

C. For all PAYMENTS to be posted to Accounts Receivable:

1. Highlight CHECK NUMBER, CHECK DATE, and YOUR DEPOSIT DATE.

2. Highlight AMOUNT PAID and any SPECIAL ENTRIES like Interest or Discount.

3. If DEPOSIT will be made into a DIFFERENT G/L CASH ACCOUNT, make note on the
   check stub.

4. Run an Adding Machine Tape on the CHECK AMOUNT for all Payments.