A. For ALL INVOICES and CREDITS:

 

1. Flag Invoices & Credits for NEW VENDORS and ADDRESS CHANGES.

 

2. Highlight Invoice Number & Invoice Date and determine Due Date.

 

3.Highlight Gross Amount and Discount percentage or amount, if any.

 

4. If CHECK has ALREADY BEEN WRITTEN note Check Number and Check Date.
    (note: Check Date must be in a month that has NOT been closed).

 

5. Assign General Ledger Account Number.

 

6. Run an Adding Machine Tape on the GROSS AMOUNT of all Invoices & Credits.

 

B. For all Invoices & Credits CHARGED TO A JOB. (in addition to the above...)

 

7. Assign JOB CODE and COST CODE.

 

8. Assign TYPE OF COST CODE (Material, Sub, Equipment, Expense)

 

9. Highlight RETAINAGE Amount or Percentage, if any.